Real Estate New Jersey Realty Transfer Fee Article Authored by James Helmus

‘Reactivated’ New Jersey Realty Transfer Fee Rules Now Impact Affiliated Entities

The newly reactivated rules, although substantially similar to the expired rules, contain a new, significant provision that targets transfers between entities with “common ownership.”

June 4, 2007

Sponsored by The Schonbraun McCann Groupby James E. HelmusOriginally published in the February 2007 issue of Real Estate New Jersey.

As everyone will agree, the 2006 New Jersey legislative session produced sweeping and controversial changes to New Jersey’s realty transfer fee. Most notable was the expanded application of the grantee-imposed one percent “mansion tax” to specific income-producing commercial property transfers involving deed and “controlling interest” transfers. Such changes went into effect for transfers occurring on or after August 1, 2006.

However, another highly significant change to the New Jersey realty transfer fee was subsequently enacted, with relatively little media attention and taxpayer awareness.

Effective September 5, 2006, New Jersey effectively “reactivated” their realty transfer fee rules, which had expired July 21, 2003. These rules are essentially regulations in that they represent the interpretation of existing law. The newly reactivated rules, although substantially similar to the expired rules, contain a new, significant provision that targets transfers between entities with “common ownership.”

Specifically, N.J.A.C. 18:16-6.1 provides that “a deed transferring real property from one legal entity to another legal entity that has “common ownership” is subject to the realty transfer fee, and the taxable consideration includes the monetary value of stock transferred or contribution to capital by the grantor.” It further provides that “when a value is indeterminable, the realty transfer fee is calculated on the assessed value of the property being conveyed on the date of the transfer adjusted to reflect the true value as determined by the Director’s Ratio established for that municipality for the current year.”

What’s disturbing about this new provision is that it represents a significant deviation from the current practice involving the transfer of unencumbered real property to an affiliated entity for no cash consideration. It has been the widespread understanding among practitioners and the real estate community alike that such transfers should not result in a New Jersey transfer fee consequence since they are completely without consideration. Support for this treatment stems from an interpretation of another specific provision contained in the newly activated rules, that was also contained in the previously expired rules.

This provision, N.J.A.C. 18:16-4.3, states that in the case of a deed conveying real property which is subject to a mortgage, the consideration base upon which the realty transfer fee is computed includes, in addition to any cash consideration, the unpaid balance on any mortgage to which the property is subject and any other lien or encumbrance not paid, satisfied or removed in connection with the transfer. A reasonable interpretation of N.J.A.C. 18:16-4.3 is that a transfer of unencumbered real property without any cash consideration paid in connection with the transfer would result in zero consideration with respect to such transfer for purposes of the New Jersey realty transfer fee. This is also consistent with the definition of “consideration” contained within such rules.

However, the new N.J.A.C. 18:16-6.1 appears to be in direct contradiction to N.J.A.C. 18:16-4.3. This is based largely on the fact that from an intuitive perspective, the predominance of transactions involving transfers of unencumbered property with no other cash consideration occurs between affiliated entities. This contradiction leaves taxpayers and practitioners in a quandary as to which provision is applicable to a particular transaction. Two major contributing factors to this issue is the fact that the term “common ownership” contained in the new provision is not defined anywhere in the newly enacted New Jersey rules, and the overall definition of “consideration” contained in the new rules makes no reference to the use of a property’s assessed value other than in the case of a leasehold interest.

Through several informal discussions with representatives of the New Jersey Division of Taxation (the “Division”), it was indicated that the Division intends to apply the new “common ownership” transfer provision on a retroactive basis, meaning that it is applicable to all open tax years. For previously filed returns, the statute of limitations is four years from the date such return was filed, and thus are open for assessment until such period expires. The Division is taking this position based on their contention that the new “common ownership” rule merely formalizes the Department’s longstanding policy that such transfers have been subject to tax based on the real property’s assessed value. Many practitioners can say that having worked extensively with the New Jersey transfer fee for many years, such policy has not been communicated by the Division. This author is also not aware of any previous challenge by the Division of a “zero consideration” filing involving the transfer to affiliated entities.

It remains to be seen how this will all play out in the long run, as there are currently many unresolved issues, coupled with seemingly conflicting provisions. In the meantime, taxpayers and practitioners still facing the impact of the new “mansion tax” and “controlling interest” legislation, must also address weigh the implications of the new “common ownership” rules on past, pending and future transactions.

James E. Helmus is Executive Director of State and Local Tax Services at The Schonbraun McCann Group, a national real estate and finance consulting firm with offices in New York, New Jersey and Florida. Helmus can be reached at jhelmus@smgllp.com or at 973/364-0400.

 

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Construction Executive Magazine Sales & Use Tax Article Authored by James Helmus

May 2011- Special Section
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Implementing a Proactive Sales and Use Tax System

By James Helmus

As state and local taxing jurisdictions scramble for revenue to fill their unprecedented budget gaps, they are looking to construction and real estate businesses as a source of monies. To that end, tax enforcement agencies of state and local governments are ramping up their audit examination staff and increasing the depth and scope of taxpayer audit examinations.

As a result, taxpayers are facing a new audit examination process that takes longer than ever. This drawn-out process, coupled with new technical issues being raised, is causing taxpayers to agree to costly settlements in order to close out never-ending sales and use tax examinations and avoid litigation.

Construction businesses in particular face challenges in making proper state and local sales and use tax determinations with respect to their projects and operations—challenges that largely are attributed to the disparate application of the rules among the 45 states (and various localities) that currently impose such a tax.

Because construction projects are individual in nature, each with its own particular scope of work, businesses often must make their best interpretation of the rules. Any misinterpretation could result in significant sales and use tax exposure, which may not come to light until an examiner knocks on the door—in most cases years after a project’s completion. Any exposure related to sales tax that should have been collected from a customer will become the liability of the construction business under audit, substantially impacting job profitability.

Implement an Internal System
The best way to tackle this problem is to implement an internal, proactive sales and use tax system. This system essentially revolves around maintaining a separate, audit-ready sales and use tax documentation file for each customer project. The file should contain a copy of all the relevant project documentation, including purchase orders, contracts, architectural drawings and schematics, job order changes, subcontractor and materials purchase invoices, exemption certificates and any other documentation supporting of any sales and use tax determinations (e.g., vendor discussions and technical memos).

Creating this file system will preclude the need to search for critical documentation in the event of an examination. Additionally, it will place an emphasis on making accurate state and local sales use tax determinations during the pricing stage of a project.

Proactively reviewing contract language and addressing the sales and use tax applicability before a particular job contract is executed is especially important if a job contains a taxable and nontaxable component. This provides the opportunity to determine a favorable and supportable allocation within the contract to minimize the taxable portion, and shifts the burden of proof to any future examiner to disprove the allocation. The lack of a specific allocation within the contract most likely would result in a less favorable allocation negotiated with an examiner.

Another benefit of having a proactive sales and use tax system in place stems from the area of enterprise zone exemptions and tax-exempt customers. Favorable enterprise zone exemptions in qualified areas across the country are surprisingly overlooked or not maximized to their fullest potential. They directly impact the sales and use tax cost of materials purchased for projects within qualified zones and could favorably affect job profitability.

Opportunities to maximize customer-specific tax exemptions also are overlooked, resulting in lost opportunities to increase job profitability. In most cases, businesses cannot recover any lost benefits after a project’s completion.

It is important to keep in mind that the goal of tax examiners is to raise issues that enhance their tax assessment. Consequently, contractor refund opportunities usually are not identified. These opportunities are more common than businesses realize, and are more likely to be detected early on in a project.

James Helmus is senior managing director of FTI Schonbraun McCann Group, New York. For more information, email jhelmus@smgllp.com.

Helping New York City Icons

For over 20 years, Mr. Helmus and The Helmus Group has been a service provider to one of New York City’s most iconic properties, Rockefeller Center.  From  the annual Christmas Tree Lighting Ceremony, to its magnificent Top of the Rock Observation Deck, and the amazing Rainbow Room restaurant, Rockefeller Center is the most recognized commercial property in the world. We are truly proud to have worked with this iconic landmark property for so many years.

Other well known and iconic NYC properties to which we proudly provide our services, include:

– Chrysler Building

– Met Life Building

– Helmsley Building

– Paramount Plaza

– Google Building

– Chelsea Market

– Milk Studios Building

– Industry City

– Dream Downtown Hotel